Privacy Policy

Privacy Policy

Last updated: 21/03/26

This Privacy Policy explains how I collect, use, and protect personal information when you visit my website or work with Community Spatial Futures. I am committed to handling all personal data responsibly, transparently, and in line with UK data protection law.

1. Who I Am

Community Spatial Futures is a UK‑based consultancy focused on territorial resilience, spatial strategy, and community‑centred planning across the world.

Data Controller:
Community Spatial Futures
United Kingdom
hello@communityspatialfutures.org

2. Information I Collect

I only collect information that is necessary for communication, project work, or improving the website. This may include:

Information you provide directly

• Name
• Email address
• Organisation
• Messages sent through contact forms or email
• Project‑related information you choose to share

Information collected automatically

Like most websites, basic technical data may be collected, such as:

• IP address
• Browser type
• Pages visited
• Time spent on the site

This is used only for analytics and site performance.

3. How I Use Your Information

I use personal data for the following purposes:

• Responding to enquiries
• Discussing or delivering consultancy work
• Managing project communication
• Improving the website and user experience
• Maintaining business records

I do not sell, rent, or trade your personal information.

4. Legal Basis for Processing

I process personal data under the following lawful bases:

• Legitimate interests — responding to enquiries, running the business
• Contract — when entering into or performing consultancy work
• Consent — when you choose to subscribe or provide optional information

5. Sharing Your Information

I may share information only when necessary for:

• Project delivery (e.g., with trusted partners or subcontractors)
• Legal or regulatory requirements
• Website hosting and analytics services

All third parties are required to protect your data and use it only for the agreed purpose.

6. Data Storage and Security

I take reasonable steps to keep your information secure, including:

• Encrypted devices
• Secure email and cloud services
• Limited access to data
• Regular security updates

No method of transmission is 100% secure, but I take data protection seriously and follow best practices.

7. How Long I Keep Your Data

I keep personal data only for as long as necessary:

• Enquiries: up to 12 months
• Project‑related information: up to 7 years (for business records)
• Analytics data: typically 12–26 months

You can request deletion at any time.

8. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion
• Object to processing
• Withdraw consent
• Request data portability

To exercise any of these rights, contact me at:
hello@communityspatialfutures.org

9. Cookies

This website may use cookies for basic analytics and functionality. You can disable cookies in your browser settings if you prefer.

10. Links to Other Websites

My website may contain links to external sites. I am not responsible for the privacy practices of those websites.

11. Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.

12. Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Community Spatial Futures
Email: hello@communityspatialfutures.org
United Kingdom